Youth Advisory Council Coordinator

PURPOSE

The Youth Advisory Council Coordinator performs activities required to manage the Council including recruiting, development, and retention of members. The Coordinator solicits programs for grant funding, reviews and vets grant applications; and oversees the grant award process by the Youth Council. The Coordinator will serve as a liaison among various education systems, student membership organizations, and community agencies to optimize the participation and experience of Council members. The position is supervised by the Associate Director of the Foundation and provides general administrative support to the Foundation related to Youth Council functions.

ESSENTIAL JOB FUNCTIONS 

• Coordinates the organizational management of the Youth Advisory Council and its grantmaking process, develops a yearly calendar of activities, and plans and manages monthly Council meetings.
• Actively engages in membership recruitment activities with attention to equity, access, and community mindedness.
  • Creates/conducts a new member application and interview process.
  • Develops and maintains relationships across youth-oriented health care and social services community programs to build awareness of Council funded opportunities.
  • Oversees the development of Council members to enhance an understanding of health-related issues and philanthropy.
• Develops and implements a participation engagement program to enhance the members’ commitment, learning process, exposure to community-wide issues, and participation in solution-based results.
  • Facilitate/conduct team building activities for members.
  • Provide or facilitate guest speakers and/or coordinate trainings to boost members’ learning around various health priorities; broaden students’ exposure to rural and urban environments.
  • Conduct special events for the annual Social and Senior Banquet.
• Assists in the development of marketing materials for the Council and is responsible for the timely distribution of updated information to the public via website, CMA e-newsletter and social media outlets.
• Provides general administrative duties to ensure the operations of the Council.
  • Maintains all Council forms and manuals.
  • Makes recommendations for changes and improvements to the program.
  • Maintains detailed records and prepares grant applications and awards.
• Understands CMAF priorities and activities and provides leadership within the job, increasing the capacity of the organization to achieve its vision and mission.
• Assumes additional responsibilities as needed or directed.

REQUIRED QUALIFICATIONS

Education, Training and/or Experience

• High School Diploma: college/university attendance preferred.
• Minimum 1 year experience in a non-profit or educational role.

Knowledge, Skills, Abilities and Personal Characteristics

• Ability to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.
• High degree of initiative and independent judgment.
• Excellent computer, written and oral communication skills.
• Demonstrated commitment to diversity, inclusion, equity and access - including race, ethnicity, class, gender, sexual orientation, disability and religion.
• Must be self-motivated, proactive and solution focused.
• Demonstrated collegiality, tact, and team orientation to effectively deal with staff and a variety of external public and non-profit sector agency representatives.
• Must be able to work both independently and collaborate as a team member.
• Appreciation for the Foundation’s mission.
• Working knowledge of Microsoft Office applications, and use of intranet and internet.
• Team building skills; organizational and staff development skills.
• Well-developed analytical and problem-solving abilities.
• Ability to competently present information to management and the general public.
• Ability to express self effectively and concisely, both verbally and in writing.
• Ability to demonstrate a high attention to detail and good follow-up skills.
• Maintains a high level of energy and a consistent positive attitude.

Certifications, Licenses, Registrations

• None.

PREFERRED QUALIFICATIONS

• Education background desired with ability to provide trainings/workshops.
• Knowledge of philanthropy.
• Past membership with the Youth Advisory Council desired.
• Experience with event planning.
• Experience with meeting facilitation, presentation skills.

PHYSICAL DEMANDS 

Nature of work requires an ability to operate standard business office equipment.  Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files.  Ability to occasionally lift up to 20 lbs. independently. May require occasional evening and weekend hours as business needs demand.  Regular local travel and occasional overnight travel may also be required. Requires participation and attendance at organization sponsored events and meetings. 

WORKING CONDITIONS 

Work performed in a general office environment. May be exposed to low levels of noise on a regular basis.  

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Columbus Medical Association & Affiliates.  Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder’s responsibility.